Track Changes

Hello friends! Today, I’m going to post about a useful tool which plays vital role in editing and revising documents. In recent versions of Word, you will find Track Changes on the Tools menu. Track Changes is a way in MS Word to keep track of each and every change you make to a document. Meanwhile, you can choose to accept or reject those changes. This is an amazing tool but initially it is little bit difficult to understand and use.

It is located in review tab of the Microsoft word. Using this tool you can see the changes made to any document. The changes like deletions, additions will appear in different fonts, color or can be underlined/italics/bold, depending upon the settings of your MS word. Also, the deletions will show up in call out balloons that appear in the right-hand margin. Revised words are visible on the saved ‘.dox’ file including all the changes which we have made. 

Using this tool, editing of documents can be done among team members/peers. For example: A supervisor creates a document and emails to all his/her workers and colleagues. Assume, one of the colleagues wants to give feedback. So, he/she can simply edit that document using track changes tool and send back to the supervisor. In this way, supervisor can see what changes are made by his/her colleague.

Through this tool, suggested revisions offered by different team members are easily identified and dated. Moreover, the original writer may accept or reject these changes. A video that shows how to use Track change tool in Microsoft word 2010 is as follows:

Reference URL: Jorgensen, T., (Dec. 23, 2010). How to Use Track Changes in Word 2010. Retrieved 02 27, 2012, Youtube:http://www.youtube.com/watch?feature=player_embedded&v=AUf-IxzXyVk and http://www.youtube.com/watch?v=NHJmj2Gnw0I

Today, I'm going to publish a post about Pros and Cons of the technology which we use to edit and revise documents or files. Technology is very efficient because we can perform difficult task in an easier way. As every coin has two sides, technology also has some advantages as well as disadvantages related to editing and revising field. Some advantages of using technology to edit and revise are listed below:

ADVANTAGES 

• Text is error less 

• Better quality text as well as hand writing 

• Type faster (as compared to old technologies) 

• Presentable easily and accurately using formatting tools 

• Large number of copies at a time 

• Legible documents by computer software Easy to fix mistakes (as compared to written) 

There are also few negative effects of using technology to revise and edit documents. In my opinion, laziness and lack of knowledge are major side effects of technology. In today’s modernized world, people are becoming totally dependent on computers/laptops. 

For example: Most of the people can’t spell out words correctly.

Why? 

Because they are eased with features like, Spell Check. Also, if we keep on revising and editing our documents on computers/laptops we will not learn from our mistakes. Everyone must revise and edit his/her documents once in a while to learn from their mistakes. Some disadvantages of using technology to edit and revise are listed below:

DISADVANTAGES 

• Electronic device required
• Risk of data loss/corruption
• Attachable printer required for hard copy
• Symbol formations is difficult in computer/laptops
• For editing and revising, no electricity required
• Language problems

Videos about editing documents (using Microsoft word or Adobe Photoshop):

These videos clarify about the basics of editing that can be done using Microsoft word or Adobe Photoshop software. It simply includes:

• Deleting text
•  Cut
• Copy
• Paste
•  Select text
• Spell check
• Highlighting text

Basic editing and revising can be learnt through these visuals. Other videos can also be seen on YouTube.

Reference URL links: https://www.youtube.com/watch?v=M-m4DPY_4Uc

https://www.youtube.com/watch?v=St6Mx9Fz5rQ

Comparing Past with Present

Comparing past with present:

Today, I will compare past with present technology and show you how present technology helped us to overcome all the problems. Technology acted as boon for us and reduced our work almost more than half as compared to past times.

•  Do you remember those old times when we use to write, revise and edit documents using type writers?

If we commit font/format mistake or grammar mistake, we have to write that document again using type writer which leads to wastage of time as well as ink. The typewriters are handy and work without electricity. Moreover, a manual typewriter is slower and it takes a lot of time to rectify mistakes. Sometimes, you have to retype the whole page which is harder on your fingers.

I’m really thankful to the advancement, which gifted us computers and followed by a variety of software to edit and revise documents. By the end of 1980’s, personal computers had widely displaced typewriters in most of the uses.

Now days, few people use these typewriters. Computers are used in most of the field where typewriters were required during past. Computers are fast and more precised  We can simply check errors either format or spelling using software installed in these new technical gadgets. Moreover, computers buttons are softer and efficient in response as compared to typewriters. You can delete or edit your mistakes easily and speedily.